APOSTILLE FACILITATION SERVICES
Fast, Professional Assistance for International Documents
When your documents need to be recognized in another country, they may require an apostille — a certified authentication issued by the state. Capital City Notary & Field Services provides professional facilitation, helping you navigate the process with clarity, accuracy, and convenience.
I handle the logistics so you don’t have to.
What Is an Apostille?
An apostille is an international certification that verifies the authenticity of:
- Notarized documents
- Vital records
- Court documents
- Business paperwork
- Educational certificates
- And other official documents
It allows your document to be recognized in countries that are part of the Hague Convention.
Services I Provide
Explore our core services crafted to meet your needs with ease and reliability.
Document Review & Preparation
I review your documents to ensure they are complete and ready for apostille processing.
If notarization is needed, I can handle that as well during the appointment.
Standard Apostille Facilitation
Includes:
- Document review
- Proper notarization (if required)
- Submission to the Illinois Secretary of State
- Courier or mail handling
- Secure return of completed apostille
Standard Base Fee: $120
(Does not include mailing costs, overnight shipping, or courier fees.)
Expedited Apostille Facilitation
When you’re on a tight timeline.
Includes:
- Priority handling
- Faster submission
- Coordination of overnight shipping or courier use
Expedited Base Fee: $200
(Additional courier or express shipping charges apply.)
Additional Documents
Need multiple documents apostilled in the same order?
Extra Document Fee: $15
Includes notarization if required.
Domestic and International Shipping
All shipping fees are rounded-up, calculated separately, and billed to you at cost.
This includes:
- Overnight delivery to government offices
- Return shipping to you
- International mailing or courier delivery when required
Shipping is not included in facilitation fees.
What Documents Commonly Need an Apostille?
You may need an apostille for:
- Power of Attorney (for foreign use)
- Birth, marriage, or death certificates
- School transcripts or diplomas
- Adoption paperwork
- Employment documents
- Business agreements
- Court or legal documents
- Real estate documents used abroad
If you’re unsure, I’ll guide you through what is typically required.
Non-Hague (Legalization) Country Document Services
If your document will be used in a country that does not participate in the Hague Convention, it will require legalization instead of an apostille.
I can assist by preparing your documents for submission and coordinating the mailing or courier delivery to:
- The Illinois Secretary of State
- The U.S. Department of State (if required)
- The appropriate consulate or embassy
Processing requirements vary by country, and I will guide you through each step needed to complete the authentication process.
How the Apostille Process Works
1. Submit Your Request
Contact me with your document type, country of use, and timeline.
2. Document Review
I verify whether notarization or certification is needed prior to the apostille.
3. Preparation & Submission
I courier or mail your documents to the correct Illinois issuing authority.
4. Processing Time
Timelines vary based on government office workload, mailing speed, and document type.
5. Secure Delivery
Your completed apostille is returned to you via your preferred shipping method.
Important Notes About Apostille Services
To maintain clarity and professionalism:
Processing times depend on government agencies — delays are outside my control
Apostille & Document Certification requirements vary by country and state.
Mailing and courier services may introduce additional time
Fees for shipping, courier transport, or government charges are separate and non-refundable